Position Descriptions

Area Director/State Adviser

Work closely with the Report to the State chairman and council Scout executives to ensure the successful completion of the Report to the State.
Determine which council will serve as host council (likely, the council based in the state capital city).
Recruit the Report to the State chairman. This position should rotate among the state’s councils.
Secure the legislative chamber and get the report on the governor’s calendar.
Determine how the Boy Scouts of America supports the state’s strategic plan.
Work with the host council Scout executive and the chairman to determine the number of youth delegates allowed from each council.
Work with the host council Scout executive to develop the budget and determine participation fees.
Assist councils in gathering necessary data to include in the report.
Collect two service-oriented success stories from each council.
Receive information on youth delegates: bio, photo, reason for selection.
Receive council data from each council staff adviser.
In conjunction with the chairman and committee, choose the youth delegate to give the report to the governor for the state overall.

Report to the State Chairman

With the assistance of the host council Scout executive and staff adviser, recruit an active and effective committee to see that each phase and event of the report is successfully carried out.
Work with the area director and host council Scout executive to determine the number of youth delegates allowed from each council.
Preside at committee meetings and give leadership to committee members as needed.
Take an active role in recruiting an inspirational keynote speaker for the breakfast or dinner (if one is planned) who can identify with young people.
Take an active role in recruiting a high elected official, preferably the governor, to receive the report from the youth delegates.
In conjunction with the area director and report committee, choose the youth delegate to give the report to the governor for the overall state.
Attend all activities associated with the Report to the State.
Make interim reports to the host council executive board on progress and invite board members to participate.
Preside at an after-action critique to discuss ways to enhance the Report to the State.

Scout Executive

Send the area director the council commitment card.
Assign a staff adviser to work closely with the Report to the State chairman.
Work with the area director and the chairman to determine the number of youth delegates allowed from each council.
Work with the area director to develop the budget and determine participation fees.
Recruit the council delegation leader.
Assist in recruiting additional delegation leaders (two-deep leadership).
Assist the council delegation leader in selecting youth delegates.
Assist the staff adviser and council delegation leader in selecting the youth delegate to give the council’s Report to the State.
Provide the area director/state adviser with the youth delegate’s bio, photo, and reason for selection.
Work with the area director to gather necessary data to include in the report.
Provide the area director/state adviser with two service-oriented success stories.
Provide an after-action critique to the area director.

Staff Adviser

Support the Report to the State chairman and committee.
Assist in recruiting additional committee members and subcommittee chairs.
Support the area director/state adviser, host council Scout executive, and chairman in determining the number of youth delegates allowed from each council.
Support the area director and host council Scout executive in developing the budget and determining participation fees.
Assist in recruiting the council delegation leader.
Assist in recruiting additional delegation leaders (two-deep leadership).
Secure a photographer to document the report and all activities, and provide photos to the other councils.
Assist the council marketing committee in developing and implementing a media relations plan.
Assist the Scout executive and council delegation leader in selecting the youth delegate to give the council’s Report to the State.
Assist the Scout executive in gathering necessary data for the report.
Attend an after-action critique to discuss ways to enhance the Report to the State.

Council President

Subcommittees

Support the Report to the State by making appropriate arrangements, based on the planned activities; e.g.:

Attend an after-action critique to discuss ways to enhance the Report to the State.

Council Delegation Leader

Assist the Scout executive and staff adviser in selecting the youth delegates.
Assist the Scout executive and staff adviser in selecting additional adult delegation leaders.
Assist the Scout executive and staff adviser in selecting the youth delegate to give the council’s Report to the State.
With additional delegation leaders, escort the council delegation to the Report to the State.
Attend a council after-action critique to discuss ways to enhance the Report to the State.

Scout Executive

Send the area director the council commitment card.
Assign a staff adviser to support the Report to the State.
Assist in recruiting the council delegation leader.
Assist in recruiting additional delegation leaders.
Assist the council delegation leader in selecting youth delegates.
Assist the staff adviser and council delegation leader in selecting the youth delegate to give the council’s Report to the State.
Provide the area director/state adviser with the youth delegate’s bio, photo, and reason for selection.
Work with the area director to gather necessary data to include in the report.
Provide the area director/state adviser with two service-oriented success stories.
Provide the council’s after-action critique to the area director.

Staff Adviser

Assist in recruiting the council delegation leader.
Assist in recruiting additional delegation leaders.
Assist the council marketing committee in developing and implementing a media relations plan.
Assist the Scout executive and council delegation leader in selecting the youth delegate to give the council’s Report to the State.
Assist the Scout executive in gathering necessary data for the report.
Attend a council after-action critique to discuss ways to enhance the Report to the State.

Council President

Council Delegation Leader

Assist the Scout executive and staff adviser in selecting the youth delegates.
Assist the Scout executive and staff adviser in selecting additional adult delegation leaders.
Assist the Scout executive and staff adviser in selecting the youth delegate to present the council’s Report to the State.
With the additional delegation leaders, escort the council delegation to the Report to the State.
Attend a council after-action critique to discuss ways to enhance the Report to the State.